# DenQAI: comparable purchasing rfq

File-specific companion · 2026-09-10

## Purpose

Have all vendors priced the same product, quantity, services, and exit requirements?

**Who:** Purchasing owner with clinical and technical reviewers

**Records:** Issued specification; annual usage range; written vendor response; configuration and service documents.

## Complete the file

1. Work through each question_id and define the exact configuration and required_response.
2. Use unit_or_period to hold quantities and time horizons constant across replies.
3. Attach a supporting_document locator, reviewer_role, and each unresolved pause_condition before comparing quotes.

## Definitions

- **RFQ:** Request for quotation: a common question set for potential suppliers.
- **Exact configuration:** Specified model, options, package size, and included services.
- **Pause condition:** Unresolved issue that blocks relying on the quote.

## Fictional example

Fictional example: RFQ-01 requests Model X with the same sensor and two training sessions from every bidder; a substitute without a specification stays unresolved.

## Review and next action

Reissue unanswered scope questions so bids become comparable.

A raw RFQ worksheet is not a purchase order, commitment, or product approval.

[Related DenQAI guide](https://denqai.com/independent/buying-power)

## AI coach prompt

Help me use DenQAI’s comparable purchasing rfq. My question is: Have all vendors priced the same product, quantity, services, and exit requirements? Explain these terms in plain language: RFQ, Exact configuration, Pause condition. Ask one question at a time about the required records: Issued specification; annual usage range; written vendor response; configuration and service documents. Walk through the supplied fictional example before asking me for inputs. Treat every missing value as unknown, not zero. Do not invent source records, contract terms, legal conclusions, or clinical facts. Use only permitted fictional or aggregate, non-identifying information. Follow this boundary: A raw RFQ worksheet is not a purchase order, commitment, or product approval. End with the missing evidence and this next step: Reissue unanswered scope questions so bids become comparable.

## AI review prompt

Review my permitted fictional or aggregate draft of DenQAI’s comparable purchasing rfq against the file instructions. Check each required field and period, units, evidence locator, assumptions, arithmetic where formulas are actually supplied, and unresolved contradictions. Check the sequence: Work through each question_id and define the exact configuration and required_response. Use unit_or_period to hold quantities and time horizons constant across replies. Attach a supporting_document locator, reviewer_role, and each unresolved pause_condition before comparing quotes. Separate facts from assumptions and missing records. Do not supply unsupported numbers or make a professional decision for me. Apply this limitation: A raw RFQ worksheet is not a purchase order, commitment, or product approval. Return corrections, questions for the responsible reviewer, and the next action.