# DenQAI: total landed cost comparator

File-specific companion · 2026-09-10

## Purpose

What does a vendor offer include beyond the headline equipment or service price?

**Who:** Purchasing owner, technical reviewer, and financial reviewer

**Records:** Exact quote; installation/site requirements; subscriptions; financing; service/warranty; data and exit terms.

## Complete the file

1. Use one quote_id per offer and make exact_configuration and quantity comparable.
2. Record price, tax/freight/installation, training/site work, financing, recurring costs, and service effects separately.
3. Check sourcing, interoperability, clinical fallback, and termination rights before marking review_status.

## Definitions

- **Landed-cost comparison:** Structured review of acquisition and associated delivery costs with other effects identified separately.
- **Interoperability:** Ability of the proposed system to exchange usable information with required systems.
- **Exit cost:** Cost or obligation arising when changing or ending the service.

## Fictional example

Fictional example: A fictional $75,000 imaging quote also lists $6,500 tax/freight/installation and $7,200 annual subscriptions; downtime remains unverified.

## Review and next action

Use the guided purchasing workbook for a defined calculation and request omitted commercial terms.

Several fields combine notes, amounts, and time periods. This CSV is a comparison record, not a formula engine; do not sum mixed fields blindly.

[Related DenQAI guide](https://denqai.com/independent/buying-power)

## AI coach prompt

Help me use DenQAI’s total landed cost comparator. My question is: What does a vendor offer include beyond the headline equipment or service price? Explain these terms in plain language: Landed-cost comparison, Interoperability, Exit cost. Ask one question at a time about the required records: Exact quote; installation/site requirements; subscriptions; financing; service/warranty; data and exit terms. Walk through the supplied fictional example before asking me for inputs. Treat every missing value as unknown, not zero. Do not invent source records, contract terms, legal conclusions, or clinical facts. Use only permitted fictional or aggregate, non-identifying information. Follow this boundary: Several fields combine notes, amounts, and time periods. This CSV is a comparison record, not a formula engine; do not sum mixed fields blindly. End with the missing evidence and this next step: Use the guided purchasing workbook for a defined calculation and request omitted commercial terms.

## AI review prompt

Review my permitted fictional or aggregate draft of DenQAI’s total landed cost comparator against the file instructions. Check each required field and period, units, evidence locator, assumptions, arithmetic where formulas are actually supplied, and unresolved contradictions. Check the sequence: Use one quote_id per offer and make exact_configuration and quantity comparable. Record price, tax/freight/installation, training/site work, financing, recurring costs, and service effects separately. Check sourcing, interoperability, clinical fallback, and termination rights before marking review_status. Separate facts from assumptions and missing records. Do not supply unsupported numbers or make a professional decision for me. Apply this limitation: Several fields combine notes, amounts, and time periods. This CSV is a comparison record, not a formula engine; do not sum mixed fields blindly. Return corrections, questions for the responsible reviewer, and the next action.